Apprentice Business Administrator - Nicholsons Accountants Ltd

What Will the Apprentice Be Doing?

You will work as an integral part of a business unit and be responsible for a vast array of clerical tasks. At times you will be expected to cover reception. This role is the first and crucial point of contact for many of our clients. As part of our team, you will help to ensure that the experience of Nicholsons Accountants is a positive one.

Duties will include, but will not be limited to:

• Using various computer packages – Word, Excel, PowerPoint

• Assisting the Directors with full administrative support by producing/typing letters, emails, invoices, minutes, faxes, file notes, schedules, reports, and presentations for the Directors and team as well as acting as a Personal Assistant to the Directors as required

• Assisting in the administration of the firm by covering reception when needed, answering overflow telephone calls, making appointments, reserving meeting rooms, attending to incoming emails in the absence of a Director, and being the central contact point for our outsourced Marketing activities

• Completing company secretarial duties by electronically filing statutory company forms to meet filing deadlines

• Assisting in the management of workflow by keeping various computer records updated, document scanning and working with the Practice Manager to develop and improve the firm’s computer systems in order to improve efficiencies within the Secretarial, Administrations and the wider teams within the firm

• Placing letters into envelopes and checking them for accuracy before they are posted

• Taking responsibility for the administration of the Fee Protection Scheme by liaising with the Scheme provider, Directors, and Clients to ensure the Scheme works effectively and efficiently

• Providing support by organising and staffing seminars and business meetings and minute taking, as required

What Training Will the Apprentice Take and What Qualification Will the Apprentice Get at the End?

• The successful candidate will work towards achieving their Apprenticeship Standard qualification in Business Administrator Level 3.

• A dedicated work-based trainer will be assigned to the candidate to provide them with support and guidance throughout the course.

• This is a predominently work-based programme with College attendance required once a month. All learning will take place at the candidate's place of employment/College and within their contracted working hours.

Course outline:

https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0

What is the Expected Career Progression After this Apprenticeship?

• Permanent position on successful completion of the Apprenticeship to continue working with the administration and reception team, doing duties with little to no supervision.

Desired Skills and Personal Qualities

Communication skills, Attention to detail, Organisation skills, Customer care skills, Presentation skills, Administrative skills, Logical, Team working, Creative, Initiative, Non judgemental, Patience

Qualifications

GCSE or equivalent English and Maths (Grade A*/9 - C/4) Essential

Things to consider

Additional qualities: • Time management • Calm manner • Ability to work under pressure • Ability to multi-task • Confidential and discrete approach • Ability to prioritise and co-ordinate tasks efficiently